SECRETERIAL & CONSULTING

Embarking on the journey of seamless corporate governance and strategic business advice, Hanif & Arif, Chartered Accountants, is offering specialized Secretarial and Consulting services. With our guidance, you can navigate regulatory landscapes with ease and make informed decisions for sustained success.

A limited liability company shall hold a minimum 4 board meetings, once in every 3 months, and mandatory one Annual General Meeting as per the Companies Act, 1994.

Our services with respect to Board Meeting and Annual General Meeting (AGM) includes various vital components to streamline corporate governance and ensure compliance with the Companies Act, 1994. At the commencement of the financial year, we propose a meeting calendar for the Company, providing a structured plan for key gatherings. Our support extends to the preparation of board and general meeting documents, encompassing notices, agendas, notes to the agenda, minutes, directors' declarations, and more. Through collaborative discussions over calls, we ensure a thorough understanding of the meeting documents, sharing execution instructions for seamless processing. Our services involve assisting in the filing of forms with the Registrar of Joint Stock Companies and Firms (RJSC), responding to all queries or concerns related to compliances under the Companies Act, 1994.

Compliance under the Companies Act, 1994 involves a number of annual submissions to the RJSC. Our scope of works involves actively engage in the preparation of annual forms pertaining to financial statements, including the necessary annexures and documents such as the Board's Report. We assist filing Annual Return, and letters for the appointment of auditors in the prescribed format. We extend support in the finalization and execution of annual forms (Form XII, Schedule X) and related annexures, ensuring accuracy and completeness. Additionally, we ensure physical filing of these forms, actively assist in responding to any queries raised by the RJSC.

The Bangladesh Investment Development Authority (BIDA) stipulates that Branch Offices, Liaison Offices, or Project Offices are required to prepare and submit quarterly statements of income and expenditure to BIDA, the tax authority, and the central bank. Our professional services extend to facilitating the preparation of these statements and ensuring their timely submission to the relevant authorities. We take a proactive approach in addressing any queries raised by regulators, ensuring a seamless and compliant interaction with the regulatory bodies.

Our services include assistance in managing changes to the registered office of your company, reporting to the Bangladesh Securities and Exchange Commission (BSEC) as applicable. Scope also involves providing guidance and assistance in the preparation of documents related to transactions such as the transfer of shares, changes in directors, adjustments to share capital etc. By entrusting us with these critical processes, your company can confidently navigate regulatory requirements, facilitating a smooth execution of corporate changes while maintaining compliance with all relevant legal and regulatory frameworks.

Our professional commitment extends to assuming responsibility for the comprehensive preparation of the quarterly Foreign Direct Investment (FDI) Report, meticulously adhering to regulatory guidelines. This report is diligently crafted to meet the stringent standards set by the Bangladesh Bank. Our dedicated team ensures the accuracy, completeness, and timeliness of the FDI Report, aligning with regulatory obligations.

Our Reporting Policies and Manuals preparation service offers a comprehensive scope designed to establish robust frameworks that guide your organization's reporting practices. We initiate this process by conducting a thorough analysis of your current reporting landscape, identifying strengths, weaknesses, and areas for improvement. Subsequently, we collaborate closely with your team to develop tailored reporting policies and manuals that align with industry best practices and regulatory standards. These documents serve as a foundational guide, detailing protocols for data collection, analysis, and the preparation of various reports.

Our services also include the implementation phase, where we work with your team to integrate these policies seamlessly into your organizational processes. Additionally, we provide training sessions to ensure that your team is well-versed in adhering to these reporting policies.

Due Diligence service encompasses a thorough and meticulous examination of critical aspects related to a business with respect to financial, commercial or tax. Our expert team conducts a comprehensive review of financial records, tax and legal documents, operational processes, and other pertinent factors to provide a clear understanding of the risks and opportunities associated with the contemplated decision.

We delve into areas such as contractual agreements, regulatory compliance, and market conditions to unearth any hidden liabilities or potential areas for improvement. Through this process, we aim to empower our clients with a well-informed perspective, enabling strategic decision-making, negotiation of favourable terms, and the development of effective risk mitigation strategies. Whether it's a merger, acquisition, investment, or other significant business move, our Due Diligence service serves as a cornerstone for transparency, regulatory compliance, and prudent decision-making.

Training and Workshop program on finance, tax, and regulatory aspects is designed to empower participants with a deep understanding of critical topics in these domains. Our expert trainers tailor engaging sessions that cover a spectrum of subjects, including financial management, tax compliance, IFRS, and regulatory frameworks. The scope includes interactive workshops, case studies, and practical exercises to enhance practical skills and facilitate real-world application of knowledge. Participants will gain insights into the latest updates in finance, tax laws, and regulatory requirements, equipping them with the tools to navigate complex financial landscapes.

The program also addresses industry-specific nuances, ensuring relevance to diverse business sectors. Through this initiative, we aim to not only impart knowledge but also foster a dynamic learning environment that promotes skill development, regulatory awareness, and strategic financial decision-making.

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